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US EMBASSY PRETORIA – RFQ for New Vehicle
7 MINUTE READ
February 9, 2024

The U.S. Embassy in Pretoria is requesting quotes for the supply and delivery of a new vehicle.

Quote reference number:  PR12332439 – Michelle Thompson

The following documents are attached and need to be signed when submitting your quotations:

  • Statement of Work
  • NDAA_Certificate_for vendor compliance (if not previously submitted).  Explanation of this document is below.
  • US Government Clauses
  • If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM.gov and provide proof that you are in the process of registering or that you already have registered with SAM.  Instructions for the registration process is attached.

 

Quotations:

Firm fixed pricing is to be quoted.

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.

No alterations or pricing changes will be accepted after the Quotation deadline.

Please quote in South African Rand (ZAR)

 

Closing date and time for receiving quotes is COB:  8 March 2024 (kindly be advised that NO late quotes will be accepted). 

Please email your submission to:  pretoria_contracting_office-dl@state.gov.

The successful offeror will be required to:

  1. comply with the U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) (please refer to the attached PDF document titled “NDAA Certificate for Vendor Compliance”), 
  • It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.
  1. will have to provide proof of an active registration on www.sam.gov  (Please refer to the attached guidance).

 

 U.S Embassy payment terms:

  • The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized.  Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
  • As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
  • By submitting an offer, you are agreeing to waive any terms that may be in contrast to the above.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

Please refer to the attached “NDAA Certificate for vendor Compliance” – Complete page 1 and tick the applicable boxes on pages 2 and 4.

The US Government’s Federal Acquisition Regulation (FAR) has been updated with new clauses and provisions, per the National Defense Authorization Act (NDAA) Section 889(a)(1)(B), that impact the U.S. Government entering new or extending current contracts, purchase orders, task/delivery orders, purchase card orders, petty cash purchases, Blanket Purchase Agreement, or any other acquisition method. These newly introduced FAR clauses will have impact on any acquisition made by the U.S. Government no matter the acquisition value.

We kindly request you to read FAR clause 52.204-25 (PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) carefully and complete the following FAR Provision 52.204-24 (REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) and 52.204-26 (COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)) on the enclosed form.

There are several terms and phrases in Section 889 with which you must be familiar.  These are described in 52.204.25(a).  Exclusions are described in clause 52.204.25(c).

SAM REGISTRATION:

Your proof of active SAM registration must be included with your submission.

Offerors who are not yet registered, must do so prior to the contract being awarded.

Please note that your invoice will not be paid until your SAM registration reflects as “active”.

FAR and DOSAR Clauses:

The attached FAR and DOSAR clauses form part of this contract.