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Pre-Solicitation: Food Services (Cape Town)
May 8, 2023

The U.S. Consulate General in Cape Town intends to solicit proposals for Food Services. Services will generally include:

  • A cook to be the culinary lead of the food service program and is responsible for the development of menus, food storage, and cleanliness of the kitchen and dining areas.
  • The Cook shall have a minimum of 3 years’ experience managing food services operations demonstrating experience in premium level food and service execution.
  • Cooking and serving food on a daily basis, Monday-Friday
  • Breakfast (from 07:00 – 09:30); lunch and dinner (12:00 – 16:00) for 5-9 persons. (These time may vary)


Contract Details. The intention is to award a firm-fixed price, Base + Four year agreement to the qualified vendor who provides a proposal that credibly addresses the requirements identified in the solicitation document and is the lowest priced of all technically acceptable offers. The Government may award the contract based on the initial offer without discussion. Shortlisted bidders will be required to provide sample dishes to demonstrate their skill in taste and serving.

Interested Vendors. A site meeting will be held at the U.S. Consulate General Cape Town, 2 Reddam Avenue, Tokai upon request from qualified contractors in the industry. All contractors interested in bidding on this project must request attendance for a site visit at least two weeks in advance.


Only qualified vendors from who we have received requests will receive the detailed scope of works and will be accepted to attend the site visit. In your email confirmation of attendance, please provide FULL NAME; ID NUMBER; CONTACT NUMBER(s)  VEHICLE MAKE,MODEL AND COLOUR THAT WILL BE PARKING ON OUR PREMISES & CONTACT NUMBER(s) of your representatives who will be attending the site visit. Contractors who do not confirm attendance by providing the above information will strictly not be allowed entry on the day of the site visit. Please use the above-mentioned subject in your subject line when submitting your interest in attending the site visit


Payment terms. The U.S. Consulate will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price. Payment will be made via EFT into the company’s bank account, within 30 days of delivery of goods/services and receipt of proper Invoice, not before. By submitting a Quotation, vendors are agreeing to waive any of their own company’s payment terms that contradict with those of the U.S. Government.
*Note: No advanced/deposit payments permitted.


Vendor Registration. To receive awards totaling $30,000.00 or above, all contractors must be registered in the U.S. Government’s System for Award Management (SAM) Database* prior to contract award, pursuant to the U.S. Federal Acquisition Regulation (FAR) provision 52.204-7. For awards totaling $25,000.00, all contractors must ensure that they obtain a Unique entity ID . Prospective offerors are highly encouraged to register in SAM prior to submitting a proposal as they will not be eligible for the award until they have successfully registered and would therefore be deemed technically unacceptable and thus disqualified.


SAM Registration Website:  https://www.SAM.Gov    

*Note: Procurement Staff will send a confirmation of your request within 4 business days of receipt. If you do not receive a confirmation, you must assume your request was not received, and are encouraged to send the message again, and follow-up with a call to the Procurement Staff (on/before the deadline) to ensure your request is received.


Contact Information – U.S. Consulate General Procurement Section

Procurement Agent: Natheer Ford  Contracting Officer: William Styron
Fordn@state.gov                               Telephone: +27 (0)21-702-7300

U.S. Consulate General

ATTN: GSO Procurement

PostNet Suite 50

Private Bag X26, Tokai 7966